Project Charter for development of Melbourne City Free Samples

Question: Prepare a Project Charter for development of Melbourne City 2026. Answer: Project summary It provides a summary description of the project. Project title Development of Melbourne to be a sustainable, inclusive, innovative vibrant flourishing city by the end of 2016 Project managers Melbourne 2026 Ambassadors Project sponsor Melbourne city council Project duration June 2016 to June 2026 Project high value budget AUD 207, 500 Project aim/purpose: The purpose of the project is to ensure that Melbourne city is developed to be a sustainable, invention and inclusive city that is vibrant and flourishing by the end of 2026. In accomplishing the purpose the project will be guided by the following specific areas of priority: To create a city that cares for its environment a balance between flora and fauna To develop a city for people that is welcoming, accessible, affordable, inclusive and safe To foster a creative initiatives in the city To create a prosperous city for local and international entrepreneurs and business to thrive upon. To facilitate knowledge based city that will produce skilled intellectual workforce. To have a connected city for easy movement of its citizens To promote a deliberative city that uses participatory democratic approaches in decision making To be a leading city in managing change and ensuring technological advancements To develop a city that can acknowledge, educate and enhance Aboriginal culture Project justification: The choice of the project was due to several reasons (Leach, L. 2014, 34). The project sponsors (Melbourne city council) established that the previous plan was constructed in 2008 it was valuable and they saw the need to refresh it to guide the future. Cities are complex ecosystems and shared places which are dynamic in that regard they need to be continuously planned for that was the case of Melbourne city. The city is known for its livability the project sponsors are wishing to maintain that and ensure that citizens future aspirations are met (Snyder, C. 2014, 36). Project objectives: The project objectives will define the scope, customer expectations, time, and budget. The project objectives will be: To focus on transforming Melbourne city by the end of 2016 To ensure that Melbourne city citizens aspirations and ideas are catered during the planning process To ensure that the project will cover all Melbourne city aspects of life To build Melbourne to be a world class city within the budget constraints To ensure that various project deliverables are competitive, standard and acceptable worldwide. Project success criteria: The success criteria defines the end results expectations (Heagney, J. 2016, 67).To ensure that the project meets customer aspirations it will need to be attractive city, inclusive, competitive, and sustainable. Project assumptions and constraints The constraints include: slow decision making due to the consultation process, frequent changes in life aspects can affect the project, and budget constraints The project will assume that all citizens will be willing participate, and the project will not be affected much by the changes in the environment. Project deliverables: Deliverables are items that project will be intending to achieve (Petronila, A. 2014, 34). They will include: Writing of the project plan proposal To carry out needs assessments/stakeholder involvement for project initiation Collection of data, information and statistics Ideas are analyzed and synthesized A review and rewriting of future Melbourne plan Project communication and closure The deliverables will help to come up with a bottom-up budget approach. Project risks: There are certain risks that will affect the project this was ranked based on impact/likelihood of occurrence (De Roo, G. Hillier, J. 2016, 34). The risks are summarized in table 1. Table 1 Project risk plan Rank Type of risk Impact/occurrence Effect Mitigation 1. Conflicting interests Impact =high Occurrence=high It may delay decision making process Proper consultations and stakeholder analysis will be done 2. Changes in environmental factors Impact=high Occurrence=high It may affect the scope, time, and budget Contingency planning will be done 3. Non-participation Impact=High Occurrence=low Project will lack inclusiveness Consultations will be done Project budget and estimates: the budget estimates was created using bottom up approach. The bottom up approach is based on estimates of work packages obtaining the total project budget (Martinelli, R. Milosevic, D. 2016, 56). Table2 shows a summary of the estimates. It is a budget period of 10 years. Table 2 Project estimate Items Approximate value in AUD Stationery (assorted) 2,000.00 Research and development 50,000.00 Events related costs 10,000.00 Allowances remunerations 36,000.00 Ambassadors wages 24,000.00 Refreshments entertainments 8,000.00 Documentary processing costs 5000.00 Legal facilitation costs 1200.00 Airtime charges 1,500.00 Internet charges 9,500.00 Salaries 42,000.00 Miscellaneous expenses 12,000.00 Totals 207, 500.00 Stakeholders management: Stakeholders are those affected directly or indirectly by the project (Kerzner, H. 2013, 34). Melbourne project team will do stakeholder analysis to be able to manage them. Table 3 shows list of stakeholders, their stakes and way they will be managed. Table 3 stakeholder management Stakeholder Type of stakeholder Interest/influence Management Melbourne city council Primary They will directly sponsor the project They will be involved in any decision making and approvals Citizens representatives Primary Their opinions/ideas will need to be considered Their opinions will be sought Members of citizens jury Secondary Help in evaluation and analysis The will be consulted Lord major Secondary Need to be informed Communicated or informed Councilors Secondary Need to be informed Be informed Ambassadors Primary They help project execution Involved in decision making Project acceptance/approval: At any project stage and acceptance it will be approved by: Project Melbourne council representative.sign Date Project ambassador representativesign Date.. Project manager role: The ambassadors project roles will include: Technical operative role ensuring project deliverables are achieved, specifications and requirements are met. Budget management-ensuring budget constraint needs are met. The team will be responsible in ensuring budget is created, followed and evaluated. Conflict resolution management role- take part in resolving conflicts emanating from the project stakeholders. The will be tasked with the job of creating a conflict management plan. Communication role- ensure a communication plan is created to cater for informational roles in the project Monitoring, evaluation and control role- That will be important in ensuring standards are followed and improvements are done. Sponsor commitment: The project sponsors are committed to ensure that project is successful. They will demonstrate this commitment by budgetary support, making approvals on time, and participation in decision making. The commitment will be documented by sourcing the sponsors signature at each project stage (Verzuh, E. 2015, 56). References De Roo, G. and Hillier, J., 2016. Complexity and planning: Systems, assemblages and simulations. Routledge. Heagney, J., 2016. Fundamentals of project management. AMACOM Div. American Mgmt. Assn. Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley Sons. Leach, L.P., 2014. Critical chain project management. Artech House. Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley Sons. Petronila, A., 2014. Project Management Plan. Docs. School Publications. Snyder, C.S., 2014. A Guide to the Project Management Body of Knowledge: PMBOK () Guide. Project Management Institute. Verzuh, E., 2015. The fast forward MBA in project management. John Wiley Sons.